Here Are 8 Reasons Upgrade Your Fleet Management Software
Fleet management refers to controlling, coordinating, leading, and supervising a group of commercial vehicles sprawling over a large geographical area.
This includes various tasks like financing, staff behavior, vehicle management and maintenance, replacement, tracking, routing, and navigating.
For the smooth functioning of the entire process, fleet management software is required and needs regular enhancements to reduce financial expenses and upgrade the performance of processes.
Why Get Fleet Management Software In The First Place?
Fleet managers constantly face challenges in vehicle acquisition and maintenance, fuel management and cost-cutting, and the safety of the vehicle from crimes such as truck theft.
They must also look after the regular training of drivers and ensure the fleet meets the requirements of audits and compliance.
To juggle these tasks efficiently, managers can use a robust software system of fleet management. Some key features that make the software indispensable for your fleet include:
- Maintenance, up-gradation, and repair of vehicles, assets, and equipment
- Fuel and emissions, working on the sustainability of the environment and indulgence in relevant cost-cutting techniques
- Constant driver-license checks and conduction of workshops on parts and inventory
- Scheduling regular defect reporting, inspections, and audits through legal and regulatory compliance
- Accident and risk management
- Budget and forecasting
As is the case for any system, constant upgradations of fleet management software are also required. Let us look at the reasons why it is time to upgrade your fleet management software:
For Better And More Accurate Fuel Analytics
The most prominent reason for upgrading fleet management software is to work on better fuel handling and expenses. The software should aim at curbing fuel costs, optimizing routes, and reduce harsh driving.
A sound software will ensure logistics work towards retrieving the maximum potential from vehicles, maintaining their health and performances as a result.
Manage Better Driver Safety And Gauge Their Driving History
Regulating the speeds and driving habits of the employees is a major roadblock for managers. A fleet management software automates the service, security, and safety of the driver.
It monitors and tracks details like over speeding and controls harsh, aggressive acceleration and braking, thus improving their skills on the road.
The software also enables route optimizations, uses real-time alerts for better safety, consists of vital driver details, and looks after activity reporting of the vehicle and map replay.
Quick Access To Relevant Data
Cost-saving and reduction is a tedious process in any fleet. By keeping a close check on business operations and reducing insurance, operational, and maintenance costs, the fleet management can save money.
The software provides managers with automated systems, paperless transactions and services, a quick decision-making process, and regular compliance. This way, it also helps in time management.
Tracking Of Theft Deterrence System
Appropriate tools and techniques and upgrading the software are mandatory to protect valuable assets, enhance security measures, and trace every single movement of the fleet
Plus, up-to-date software is needed to avoid thefts and accidents and enable a GPS tracking system. With an upgrade, managers can easily monitor vehicles, operations, and driver behavior.
Moreover, by consistently monitoring trucks, they can take the necessary steps to prevent unwanted situations that could lead to theft or loss.
Convenient Compliance Of ELD, Audits, And Government Rules And Regulations
ELD compliance is required to monitor the hours of service of each driver and the status of his duty in sync with the performance of the vehicle driver by the employee.
Good software will maintain accurate data on the vitals of men and machines. It will track the attendance, working hours, dates, and times of the job done, the number of miles driven, and locations.
Tracking of data helps in roadside inspections and regular audits as per the regulations initiated by the Government.
Simple Interface For Managing Fleet Financials
Gone are the days of using a handwritten logbook to track employee’s attendance, miles driven, mileage, and a lot more!
Fleet management software can save time and money by using a simple interface that helps track the vehicle, employee, and turnover performance.
With the click of a button, multiple reports can be accessed and the time saved can be further invested in more productive things in the business.
Better Savings On Insurance
An upgraded software can help fleet management cut down on collisions, keep records when the driver is not a fault, and avoid unnecessary claims.
The software builds a long safety profile of each driver, including his historical data.
The efficient monitoring techniques introduced by the latest software can help the company good coverage, pay lower premiums, and avoid fraudulent claims.
An Award-Winning Solution To All Problems
Some of the award-winning solutions provided by upgraded fleet management software are as follows:
- Better training opportunities for employees
- Better customer support and service
- An integrated system to deal with the existing software
- Ability to share the best experiences and practices
- Customizable business needs
- Much better pricing
- Vehicle disposal
- License management
The software uses a simple and convenient interface that can be easily processed and regulated by the fleet manager and other staff members.
Simply put, updating your technology and software helps in almost every aspect of fleet management.
Bonus Factors To Consider Before Updating
Before taking the vital decision to upgrade the software, it is important to understand the requirements, issues, complexities of the existing fleet management system.
The up-gradation of fleet management is imperative in the below-mentioned cases:
- The fleet, vehicles, staff, and overall business are expanding.
- The needs of the fleet management business are growing more complex, and the current system can’t keep up with the intricacies.
- Cost-cutting is of paramount relevance.
- Driver retention and satisfaction becomes a priority.
The up-gradation should be reliable, sturdy, robust, the speed with a user-friendly interface. The utmost priority is to maintain the privacy and security of fleet management.
Other important factors to consider before upgrading the existing software are pricing, value for money, return on investment, and scalability.
Software for fleet management is a simple, convenient, easy, and crucial necessity these days. It is useful for any small and large business for the complete transition of existing systems to automated and regulated ones.
Apart from the security of vehicles and employees, fleet management software is needed for appropriate documentation, MIS reporting of each employee, and maintaining dispatcher information.
Customized automation of various processes will help fleet management cut down costs, efforts, and predictions for vehicle maintenance.